The Federal Government’s “Better Super” reforms introduced significant changes relating to the provision of
tax file numbers.
From 1 July 2007 where a tax file number (TFN) has not been quoted to a ‘taxed’ superannuation fund like First
State Super, concessional contributions (see below) will be taxed at the top marginal tax rate plus the
Medicare levy. Non-concessional contributions (after tax contributions) cannot be accepted by
superannuation funds and must be returned to the remitter.
Concessional contributions include salary sacrifice, award, superannuation guarantee contributions,
contributions made under a certified agreement and any other employer voluntary contributions.
What employers need to do from 1 July 2007
From 1 July 2007, when an employee (new or existing) completes a Tax file number declaration (NAT 3092)
form the employer must pass on the employee’s TFN to the employee’s superannuation fund. Not passing
TFNs onto the fund within the required timeframes (see below) may result in penalties for the employer.
Employers have a number of responsibilities in relation to the collection of TFNs and should refer to the
Australian Taxations Office guide on “Tax file numbers and superannuation – a guide for employers” for further
information. This guide is available on the ATO website.
Timeframes for when an employer must pass on the TFN are as follows:
- for new employees – when the first contribution is made to the fund for the employees, or
- for existing employees – when the next contribution is made for them, or within 14 days after receiving their
Tax file number declaration (NAT 3092) form.
The ATO requires that employers destroy outdated Tax file number declaration (NAT 3092) forms and
replace them with the most current version. The ATO can assist with this requirement.
We encourage employers to inform employees (existing and new) of the consequences of not providing their
TFN to their superannuation fund.
For employees wishing to make after tax contributions as a payroll deduction, the employer should ensure
that the employee’s superannuation fund has the employee’s TFN. Where First State Super does not hold the
member’s TFN and receives after tax contributions for the member after 1 July 2007, the after tax
contributions must be returned to the remitter.
How to provide TFNs to First State Super
Where employees have completed the new Tax file number declaration (NAT 3092) form employers have the
following options:
New employees
From 1 July 2007 employers using e-commerce files can simply add an extra field to the new entrant file
currently being submitted and include the new member’s TFN in the extra field.
Employers who provide new entrant details by paper, should ensure the tax file number column is completed
on New Member advice (FSS E 002) form.
Existing members who want to provide their TFN
Employers wishing to send existing members’ TFNs electronically can send First State Super a Microsoft
Excel file. The file should contain the following fields for each employee running left to right, as follows:
|
First State Super
member number
|
Payroll number
|
Surname
|
Given names
|
Date of birth
DD/MM/YYYY
|
Tax file number
(no spaces or dashes)
|
|
eg. 2222222
|
3000
|
Citizen
|
John
|
01/12/1960
|
123456789
|
From mid-July 2007 after the data exchange has occurred with the ATO, we will be able to provide employers
with a report of employees in the Fund for whom we do not hold a TFN. This can be done to facilitate a data
exchange of existing employees who have given consent to employers to forward their TFNs. If you would like
to receive this report, please contact the Employer Relationship Officer, John Williams, on 1300 650 873
.
Would you like more information?
To find out more about the provision of TFNs please:
